Privacy Policy

1. Summary

This Privacy statement explains what information we gather about you, what we use that information for, and who we give that information to. It also sets out your rights in relation to your information and who you can contact for more information or queries. This policy was last updated on 24th May 2018.

2. Scope

Innovayt is strongly committed to protecting personal data and especially information that, alone or in combination, help identify a natural person. This Privacy Policy describes how Innovayt handles personal information collected through all our websites and pages under the www.innovayt.eu domain that link to this Privacy Policy (collectively, “the Website”).
By using the Website and providing personal information to us, you acknowledge you have read this Privacy Policy, and, to the extent your consent is necessary and valid under applicable law, you consent to the collection, use and disclosure of such personal information by Innovayt and any third-party recipients in accordance with this Privacy Policy.
As used in this Privacy Policy and the Website, Innovayt, us, and we refer to the Innovayt network and/or one or more of its Member Firms that may process your personal information. The data controllers of the Website are one or more of the Member firms listed here:

  • Innovayt A/S (Rued Langgaards Vej 7, 2300 København S, Denmark);
  • Innovayt Norge AS (Gaustadalléen 21, 0349 Oslo, Norway);
  • Innovayt Portugal, Unipessoal Lda. (Avenida João Paulo II nº 30, 4715-017 Braga, Portugal);
  • Innovayt Holding ApS (Rued Langgaards Vej 7, 2300 København S, Denmark);
  • Innovayt Invest ApS (Rued Langgaards Vej 7, 2300 København S, Denmark). 

Each Member Firm in the Innovayt network is a separate legal entity. 

Some sites of the Website may have Privacy Policies that differ from this one and/or contain additional information as required under local law. Please refer to the Privacy statements on the sites you visit in order to understand how your data is collected and processed. By accessing any pages available within the Website or content within them, you (a) acknowledge you will review our Privacy Policy and (b) to the extent required under applicable law, consent to the collection, processing and use of your personal data as described in those Privacy Policies.
In this Privacy Policy, your information is sometimes called “personal data” or “personal information”. We also sometimes collectively refer to handling, collecting, protecting or storing your personal information as “processing” such personal information, in accordance with the EU GDPR.

3. Third party links

The Website may link to third-party sites not controlled by Innovayt and which do not operate under Innovayt's privacy practices. When you link to third-party sites, Innovayt's privacy practices no longer apply. We encourage you to review each third-party site's privacy policy before disclosing any personally identifiable information.

4. Collection of personal information

When you use our Website, we may collect information about you and your use of the relevant site, including through cookies and analytics tools. We may collect personally identifiable information about you, such as your name, job title, company name, address, email address, telephone number, and fax number, either directly from you or by combining information we collect via the Website with personal information we collect and maintain through other means (such as client relationship management systems or identification and access management systems, including IP addresses) or as we may receive from social media or other third-party sites.
Below are some examples of how you may provide personal information to Innovayt:

  • searching and browsing for content;
  • submitting your project idea for assessment and program matching;
  • registering for events and conferences;
  • submitting resumes or work history information;
  • contacting us for further information;
  • visiting our Website while logged into a Social Media platform; and/or
  • providing us with business cards or other contact information.

We do not intend to collect sensitive information through the Website unless we are legally required to do so. Examples of sensitive information include race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and criminal records. We ask that you do not provide sensitive information of this nature when using the Website. If you choose to provide sensitive information to us for any reason, the act of doing so constitutes your explicit consent, where such consent is necessary and valid under your local law, for us to collect and use that information in the ways described in this Privacy Policy or as described at the point where you choose to disclose this information.
We also do not actively seek demographic information from visitors to the Website. However, you may choose to provide such information (including for example when submitting a project idea and describing your background in relation to that idea, visiting our site from a social media site, submitting a resume, or responding to an online job application). If you choose to provide demographic information to us, the act of doing so constitutes your explicit consent, where such consent is necessary and valid applicable law, for us to collect and use that information in the ways described in this Privacy statement or as described at the point where you choose to disclose this information.
It is our policy to collect only minimum information required to complete your request. If the Website seeks non-mandatory personal information about you, you will be notified of this at the point of collection. If you believe our Website has collected excessive information about you, please contact us to raise any concerns.
Some pages on the Website may permit you to send emails to us. Messages sent via the Website will contain your screen name and email address, as well as any additional information you may wish to include in the message.

5. Use of personal information

When you provide personal information to us, we may use it for any of the purposes described in this Privacy Policy or as stated at the point of collection (or as obvious from the context of collection), including:

  • to sort and analyse user data (such as determining how many users from the same organisation are using the Website or vising us from Social Media pages);
  • to determine the company, organisation, institution, or agency that you work for or with which you are otherwise associated;
  • to develop our businesses and services;
  • to conduct benchmarking and data analysis including, for example, regarding usage of the Website;
  • to conduct quality and risk management reviews;
  • to understand how people use the features and functions of our Websites in order to improve the user experience;
  • to monitor and enforce compliance with our Terms, including acceptable use policies; and/or
  • any other purposes for which you provided the information to Innovayt, including any of the purposes given in the ‘Collection of personal information’ section above.

Our Website does not collect or compile personally identifying information for sale to non-Innovayt parties for consumer marketing purposes. If you would like to find out more about the different categories of information we collect on our Website, please review the ‘Collection of personal information’ section.

5.1. Submission of project ideas

If you chose to submit your project idea to Innovayt through our website or by contacting directly any of our staff for related matters, we may also use your information for the following purposes:

  • to manage our relationship with you or the organisation for which you work (for example, by including personal data we collect about you from your use of the Website in our customer relationship management systems);
  • to provide you with information about us and our services including via personalised marketing messages and/or communications unique to your organisation about our products and services;
  • to invite you to attend events, participate in forums, etc.;
  • to conduct quality and risk management reviews;
  • any other purposes for which you provided the information to Innovayt.

6. Legal grounds for processing personal information

Your local law may require us to set out in this Privacy Policy the legal grounds on which we rely in order to process your personal information. In such cases, we rely on one or more of the following processing conditions:

  • our legitimate interests in the effective delivery of information and services to you and in the effective and lawful operation of our businesses (provided these do not interfere with your rights);
  • to satisfy any legal and regulatory obligations to which we are subject;
  • where no other condition for processing is available, if you have agreed to us processing your personal information for the relevant purpose.

7. Security of personal information

We have implemented generally accepted standards of technology and operational security in order to protect personally identifiable information from loss, misuse, alteration or destruction. Only authorised persons are provided access to personally identifiable information collected via the Website; such individuals have agreed to maintain the confidentiality of this information.
Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavour to protect personal data, but we cannot guarantee the security of data transmitted to or by us.

8. Transfers of personal information

8.1. International transfers

As Innovayt is a multinational network, with Member Firms in various European countries, your personal information may be transferred to and stored outside the country where you are located. Our network does not currently include countries outside the European Economic Area (EEA) or countries that do not have laws that provide specific protection for personal information, but we cannot assure that data in transit is only transferred through connections in EEA countries. Where we collect your personal information within the EEA, transfers outside the EEA will be only:

  • to a recipient located in a country which provides an adequate level of protection for your personal information; and/or
  • under an agreement which satisfies EU requirements for the transfer of personal data to data processors or data controllers outside the EEA, such as standard contractual clauses approved by theEuropean Commission. 

8.2. Third party providers

We may transfer or disclose the personal data we collect to Innovayt Member Firms and to their third-party contractors, subcontractors, and/or their subsidiaries and affiliates. When we transfer personal data, we do so for the purposes for which the information has been submitted, for the purposes listed above under Use of Personal Information, for the administration and maintenance of the Website and associated systems, and/or other internal or administrative purposes. We also may transfer personal data to third party service providers of identity management, website hosting and management, data analysis, data backup, security and storage services.
The third-party providers may use their own third-party subcontractors that have access to personal data (sub-processors). It is our policy to use only third-party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by Innovayt, and to flow those same obligations down to their sub-processors.

8.3. Other disclosures

We may also disclose personal information to third parties under the following circumstances:

  • when explicitly requested by you;
  • when required to deliver quotes, program descriptions or other reference materials as requested by you;
  • when required to facilitate conferences or events hosted by us or a third party;
  • for regulatory compliance purposes; and/or
  • as otherwise set out in this Privacy Policy.

We may also disclose your personal information to law enforcement, regulatory and other government agencies and to professional bodies and other third parties, as required by and/or in accordance with applicable law or regulation. This includes disclosures outside the country where you are located. Innovayt may also review and use your personal information to determine whether disclosure is required or permitted.

9. Retention of personal information

We will retain your personal information on our systems only for as long as we need it, given the purposes for which it was collected, or as required to do so by law. We keep contact information (such as mailing list information) until a user requests that we delete that information. If you choose to request that we delete your data, we may keep certain very limited information about you so that we may honour your request. We dispose of resumes when they are no longer under consideration.

10. Marketing

Where we are legally required to obtain your explicit consent to provide you with marketing materials, we will only provide you with such marketing materials if you have provided consent for us to do so.
If you opt into any subscriptions, you will receive automated emails when content is updated. If you opt into any newsletters, you will receive curated emails known as newsletters. If you select any preferences such as issues, topics, subjects or industries, you may receive email communications related to those self-selected topics.
If you submit to us a project idea, we may also contact you with email and marketing communications about subjects that we believe may be of interest to you. We may send emails and marketing communications on our own or in conjunction with another organisation with which we have entered into a collaboration arrangement (e.g. governmental agencies that promote and support the participation of national enterprises in R&D and innovation programs).

11. Unsubscribe

If you want to unsubscribe from any communications from Innovayt, you should look for and follow the instructions we have provided in the relevant communications to you. If you do not wish to receive emails or marketing communications from us, you can at any time contact us to request that such communications cease. If you wish to no longer receive only certain communications, please identify such communications in your request. If you choose to unsubscribe from any or all mailings, we may retain information sufficient to identify you so that we can honour your request.

12. Access to data

We are committed to providing reasonable and practical access that allows visitors to the Website to identify and correct any inaccuracies in the information we collect about them.
When we keep personally identifiable information about you, we are responsible for keeping an accurate record of the information that you have submitted to us and verified. We do not assume responsibility for verifying the ongoing accuracy of your personal information.
If you have questions about the accuracy of identifying information you previously submitted to Innovayt, or want to have outdated information removed, please contact us. When requested, and provided that it is practical and commercially feasible to comply with the request and there is no legal or regulatory need for us to keep the information, we will delete identifying information from current operational systems.

13. Rights in relation to your information

You may have certain rights under your local law in relation to the personal information we hold about you. In particular, you may have a right to:

  • request a copy of personal information we hold about you;
  • ask that we update the personal information we hold about you, or correct such personal information that you think is incorrect or incomplete;
  • ask that we delete personal information that we hold about you, or restrict the way in which we use such personal information;
  • object to our processing of your personal information; and/or
  • withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).

If you would like to exercise these rights or understand if these rights apply to you, please contact us by sending an email or by one of the means set out at the end of this Privacy Policy. We may charge for a request to access your information, if permitted by applicable law.

14. Children

We understand the importance of protecting children's privacy, especially in an online environment. The Website covered by this Privacy Policy is not intentionally designed for or directed at children, and its use requires all users to be above the age of majority in their local country. We adhere to laws regarding marketing to children. We never knowingly collect or maintain personal information about individuals under the age of 18.

15. Contact us

If you have any questions or complaints about this Privacy Policy or the way your personal information is processed on the Website, or would like to exercise one of your rights set out above, please contact us by one of the following means:

Form: Contact form

Email: dpo@innovayt.eu

Post: Rued Langgaards Vej 7, 2300 København S, Denmark

You may also have the right to lodge a complaint with your local data protection regulator.

16. Modifications

This Privacy statement was last modified in May 2018. We may update this Privacy Policy at any time by publishing an updated version here. To know when we make changes to this Privacy Policy, please check the revision date at the top of this page. The new modified or amended Privacy Policy will apply from that revision date. Therefore, we encourage you to review this Privacy Policy periodically to be informed about how we are protecting your information.